Person at computer typing

Secure Printing for County Government

Handle sensitive information sensitively 

Icon Insert of State & Local icon Grass Dull

Help protect your printed and electronic documents against internal and external threats. Our Secure Printing Solution for County Government solution provides assessment, consulting, multifunction printers (MFPs) if needed and security features. Print your confidential information in a shared-printer environment with full accountability and cost tracking. 

Help protect personally identifiable information 

Centralize printing to reduce your document security risks. 

African american female office clerk using desktop computer.

Your county government offices handle documents that must be kept secure — patient health information, social security numbers, financial data and more. But your workers rely on shared printers, and unregulated output is a security breach waiting to happen.

Statement Printing Solution for County Government provides centralized print management, which lets you:

  • Support regulatory mandates that require sensitive data to be safeguarded.
  • Manage device access to establish a secure print environment.
  • Ensure that only authorized workers print and retrieve documents.

Lock down your information 

Retain the freedom to print on the device of your choice. 

When jobs spool to the printer, they sit in the tray until someone — anyone — picks up them up. That means personally identifiable information (PII) may be wandering around the office, compromising security. And workers have to then reprint missing jobs, driving up cost and recreating the risk.

The Enhanced Lock Print NX component of our solution locks down information by letting you choose when to print and on which device:

  • Documents don't print until they're released by the authorized worker at the device.
  • Documents aren't sitting in the tray, so they can't be picked up by another user.
  • Documents stored on the printer are encrypted, which helps protect the information even if the hard drive is stolen.
Desktop computer keyboard.

Authenticate then print 

Control access to MFP functions with an automated user authentication process. 

Man using desktop computer.

Authentication adds an important layer of security, but you don't want it to drag down productivity. Our software takes only a few seconds to verify a user, who can then quickly get on with authorized tasks. Depending on which MFP features and functions you want to restrict, the Card Authentication Package and/or GlobalScan NX can be used with Enhanced Locked Print NX and standard card readers. Additionally, the Card Authentication Package helps you in other ways:

  • Reduce cost by managing user privileges ― only authorized workers can print in color, for example.
  • Maintain accountability through cost tracking tied to the identity of individual users (when used with Device Manager NX Accounting).

See more on our solutions

  • Print Management for State, County and Local Government

    Get the tools to monitor and manage the fleet of output devices within your district.

  • Document and Data Safeguard for State and Local Government

    Automate your paper processes and convert your documents into more secure digital files.

  • Information Digitization

    Get more secure, reliable and convenient access to your data with this scalable solution.